Document glossary for applicants
To evaluate your admission eligibility in a timely manner, we need you to submit all documentation as outlined in your Ontario Tech University Applicant Portal. Below is a glossary of various admission documents that may be required by an applicant. Please only submit what is outlined specifically in your Ontario Tech University Applicant portal.
Document type |
How to submit |
Document description |
| ACT test score | Results should be sent directly from the issuing institution to the university. | Official American College Testing (ACT) results |
| Activities prior to application | Activities letter form | Written letter detailing your academic activities since you were last in secondary school |
| Certified translation transcript | Sent directly from the issuing institution to the university. | Certified translation of transcript |
| Copy of interim transcript | Unofficial interim (in progress or midterm) transcript | |
| Copy of nursing license | Proof of College of Nurses of Ontario (CNO) licence number from the CNO Find a Nurse website (screen shot) or copy of CNO certificate | |
| Copy of transcript | Unofficial final transcript | |
| Course syllabus | Syllabus submission page | Course syllabus for transfer credit evaluation - a complete overview of the entire course, including learning objectives |
| Credential assessment | Sent directly from WES to the university. Results can be mailed or made available electronically. | Credential assessment - International Credential Assessment Service of Canada or World Education Services |
| Deferral request | Application for deferral form | Request to defer your application to a future academic term (maximum one calendar year) |
| English proficiency letter | Sent directly from the issuing institution to the university. | Proof of English language proficiency from an academic institution. The letter should include the student's name, length of time they attended the institution, and that the primary language of instruction and testing was English. |
| English proficiency not met | English proficiency examination has not met the requirements | |
| Extenuating circumstances letter | Extenuating circumstances letter | A letter outlining extenuating circumstances and how they affected your performance in your secondary or post-secondary studies |
| Final high school transcript | Sent directly from the issuing institution to the university. Ontario high school transcript should be ordered through OUAC. | Official high school (secondary school) transcript |
| Final transcript | Sent directly from the issuing institution to the university. Ontario college and university transcripts should be ordered through OUAC. | Official final transcript; cannot have any in progress or pre-enrolled courses listed |
| IB/AP transcript | Sent directly from the issuing institution to the university. | International Baccalaureate (IB) or Advanced Placement (AP) transcript |
| Interim high-school transcript | Official interim (in progress) transcript | |
| Interim transcript | Official interim (in progress) transcript | |
| Letter of intent | Document upload page. | Letter of intent or personal statement |
|
Miscellaneous |
|
Documents that are not required for admission consideration. These should not be submitted; however, if they are, they will be labelled as such. |
| Notarized copy of transcript | Sent directly from the issuing institution to the university. | Notarized copy of transcript (in cases where extreme circumstances exist such as refugee claimants, applicants from countries in turmoil, etc.) |
| Passport | Document upload page. | Copy of passport - this can be a scan or image of the main page of the document |
| Permanent residency card | Document upload page. | Copy of permanent residency card |
| Predicted grade (IB/AP) | Document upload page. | Unofficial predicted IB or AP transcript |
| Proof of credential conferred |
Sent directly from the issuing institution to the university. This will be manually reviewed and updated on your checklist by our Admissions Officers. |
Official final college or university transcript stating that an academic credential has been awarded |
| Proof of degree conferred |
Sent directly from the issuing institution to the university. This will be manually reviewed and updated on your checklist by our Admissions Officers. |
Official final college or university transcript, stating academic credential has been awarded |
| Proof of English language proficiency | Sent directly from the issuing institution to the university. | Proof of English language proficiency; see English language proficiency page for more details |
| Proof of enrolment (upgrading) | Upgrading form | Proof of enrolment for upgrading course(s) - must include course code, start and end dates, and institution where upgrading is taking place |
| Proof of OSSD | Sent directly from the issuing institution to the university. Ontario high school transcripts should be ordered through OUAC. | Proof of receiving an Ontario Secondary School Diploma (OSSD), final high-school transcript |
| Release of information authorization | Release of information authorization form | Information authorization disclosure form |
| SAT test score | Sent directly from the issuing institution to the university. | Official Scholastic Aptitude Test (SAT) scores from CollegeBoard.org |
| Upgrading interim mark | Document upload page. | Interim (in progress) upgrading transcript |
| Upgrading mark | Sent directly from the issuing institution to the university. | Official transcript of upgrading course(s) |
| WAEC results | Sent directly from the issuing institution to the university. | Official West African Examinations Council (WAEC) scratch card |
