Document glossary for applicants

To evaluate your admission eligibility in a timely manner, we need you to submit all documentation as outlined in your Ontario Tech University Applicant Portal. Below is a glossary of various admission documents that may be required by an applicant. Please only submit what is outlined specifically in your Ontario Tech University Applicant portal.

Document type	How to submit	Document description
ACT test score	Results should be sent directly from the issuing institution to the university.	Official American College Testing (ACT) results
Activities prior to application	Activities letter form	Written letter detailing your academic activities since you were last in secondary school
Certified translation transcript	Sent directly from the issuing institution to the university.	Certified translation of transcript
Copy of interim transcript	Document upload page.	Unofficial interim (in progress or midterm) transcript
Copy of nursing license	Document upload page.	Proof of College of Nurses of Ontario (CNO) licence number from the CNO Find a Nurse website (screen shot) or copy of CNO certificate
Copy of transcript	Document upload page.	Unofficial final transcript
Course syllabus	Syllabus submission page	Course syllabus for transfer credit evaluation - a complete overview of the entire course, including learning objectives
Credential assessment	Sent directly from WES to the university. Results can be mailed or made available electronically.	Credential assessment - International Credential Assessment Service of Canada or World Education Services
Deferral request	Application for deferral form	Request to defer your application to a future academic term (maximum one calendar year)
English proficiency letter	Sent directly from the issuing institution to the university.	Proof of English language proficiency from an academic institution. The letter should include the student's name, length of time they attended the institution, and that the primary language of instruction and testing was English.
English proficiency not met		English proficiency examination has not met the requirements
Extenuating circumstances letter	Extenuating circumstances letter	A letter outlining extenuating circumstances and how they affected your performance in your secondary or post-secondary studies
Final high school transcript	Sent directly from the issuing institution to the university. Ontario high school transcript should be ordered through OUAC.	Official high school (secondary school) transcript
Final transcript	Sent directly from the issuing institution to the university. Ontario college and university transcripts should be ordered through OUAC.	Official final transcript; cannot have any in progress or pre-enrolled courses listed
IB/AP transcript	Sent directly from the issuing institution to the university.	International Baccalaureate (IB) or Advanced Placement (AP) transcript
Interim high-school transcript	Document upload page.	Official interim (in progress) transcript
Interim transcript	Document upload page.	Official interim (in progress) transcript
Letter of intent	Document upload page.	Letter of intent or personal statement
Miscellaneous		Documents that are not required for admission consideration. These should not be submitted; however, if they are, they will be labelled as such.
Notarized copy of transcript	Sent directly from the issuing institution to the university.	Notarized copy of transcript (in cases where extreme circumstances exist such as refugee claimants, applicants from countries in turmoil, etc.)
Passport	Document upload page.	Copy of passport - this can be a scan or image of the main page of the document
Permanent residency card	Document upload page.	Copy of permanent residency card
Predicted grade (IB/AP)	Document upload page.	Unofficial predicted IB or AP transcript
Proof of credential conferred	Sent directly from the issuing institution to the university. This will be manually reviewed and updated on your checklist by our Admissions Officers.	Official final college or university transcript stating that an academic credential has been awarded
Proof of degree conferred	Sent directly from the issuing institution to the university. This will be manually reviewed and updated on your checklist by our Admissions Officers.	Official final college or university transcript, stating academic credential has been awarded
Proof of English language proficiency	Sent directly from the issuing institution to the university.	Proof of English language proficiency; see English language proficiency page for more details
Proof of enrolment (upgrading)	Upgrading form	Proof of enrolment for upgrading course(s) - must include course code, start and end dates, and institution where upgrading is taking place
Proof of OSSD	Sent directly from the issuing institution to the university. Ontario high school transcripts should be ordered through OUAC.	Proof of receiving an Ontario Secondary School Diploma (OSSD), final high-school transcript
Release of information authorization	Release of information authorization form	Information authorization disclosure form
SAT test score	Sent directly from the issuing institution to the university.	Official Scholastic Aptitude Test (SAT) scores from CollegeBoard.org
Upgrading interim mark	Document upload page.	Interim (in progress) upgrading transcript
Upgrading mark	Sent directly from the issuing institution to the university.	Official transcript of upgrading course(s)
WAEC results	Sent directly from the issuing institution to the university.	Official West African Examinations Council (WAEC) scratch card